01: Advertising Asset Acceptance Before Budget Activation
Release an asset only when its ownership, permissions, and declared configuration are independently checked.
1. Objective and Ownership
A successful login proves access at a point in time. It does not prove ownership, recovery control, advertising eligibility, or usable spending capacity.
The Ad Operations Lead owns acceptance. Security approves identity and recovery controls. Finance approves payment exposure. Treat a portfolio, ad account, partner invitation, and personal profile as separate asset classes.
Use this procedure for authorized business assets and permitted access arrangements. An account holder must retain control of their personal identity; agency access should use the platform's supported business permissions.
2. Prerequisites and Acceptance Contract
Create an acceptance record before funding an order.
| Required field | Evidence | Acceptance requirement |
|---|---|---|
| Asset identity | Business and ad account identifiers | Match the order specification |
| Authority | Owner authorization and permitted access method | Named organization can grant the requested rights |
| Commercial specification | Versioned SKU and order description | No substitution without approval |
| Status | Current platform restriction and verification screens | Match each explicit claim |
| Capacity | Observed spending limits and creation capacity | Record values, timestamps, and unknowns separately |
| Recovery | Authorized administrators and recovery ownership | Buyer can exercise the contracted business access |
| Warranty | Applicable terms captured at purchase | Start, expiry, exclusions, and claim channel known |
For BM Nolimit, never substitute a product name for the observed limit. For a 3-Line Green Badge Reinstated Advertising Profile, request the underlying status evidence available to the authorized holder. A badge screenshot alone is insufficient.
3. Execution Procedure
- **Freeze the specification.** Record country fields separately: business registration, account registration where available, billing, and campaign target market.
- **Size the delivery batch.** Set batch size from available reviewers, inspection time, and the actual warranty deadline. Reserve time to submit complete defect evidence.
- **Inspect authorization first.** Resolve ownership discrepancies before accepting invitations or transferring business permissions.
- **Record the initial state.** Capture UTC timestamps, identifiers, relevant status screens, and granted roles. Redact personal documents and payment details.
- **Verify each promised capability.** Check the specific asset and permission, not merely access to a dashboard. Separate observed permissions from inferred capabilities.
- **Assign a disposition.** Use `RECEIVED`, `UNDER_REVIEW`, `ACCEPTED`, `QUARANTINED`, or `REJECTED`. Only accepted items may enter a campaign launch request.
- **Reconcile the batch.** Match every delivered item to an order line. Prevent duplicate assignment across clients.
The proposed NoLimit Shopping Proprietary Ledger should preserve order ID, asset ID, specification version, reviewer, evidence references, warranty deadline, and disposition history. Store secrets in restricted secret storage, not the ledger.
4. Validation and Release Gates
Test permissions with the least disruptive supported action. Do not spend money or change ownership merely to prove access unless explicitly authorized.
Release requires a verified asset-to-order match, sufficient permissions, no unresolved initial defect, and recorded approval. A sample can assess supplier consistency; it cannot certify uninspected items as accepted.
**Worked example:** If 100 profiles are described as fully reinstated but eight show a different status, isolate those eight. Do not average the discrepancy into a 92% pass and release the entire batch.
5. Incident Response and Rollback
Pause deployment for affected items. Submit the order ID, exact discrepancy, initial-state evidence, and discovery time before the contractual deadline. Preserve the original record when replacement occurs and link the replacement as a new asset.
If secure operation requires a change that conflicts with warranty conditions, resolve that conflict before activation. Do not leave a compromised credential active to preserve a commercial claim.
6. KPIs and Operating Cadence
Measure first-pass acceptance, specification mismatches, duplicate assignments, inspection duration, and replacement turnaround. Calculate usable unit cost as total acquisition and inspection cost divided by accepted usable units; reconcile credits separately.
Review every new supplier batch and recurring failure patterns weekly. The output is an approved asset manifest with item-level decisions, not a folder of credentials.
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